LIBRARY Production agents · v.2026.05

Production AI agents that absorb the work, inside the ERP you already run.

These agents post journals, generate reports, and chase counterparties autonomously, with a full audit trail. They read and write directly into whatever ERP your finance team uses today, Sage, Microsoft Dynamics, NetSuite, Oracle, and others. This is the live library, grouped by the vertical they were built for.

15
Production agents
4
Verticals supported
60 days
Live on your ERP
100%
Auditable journal trail
Library index

Pick the vertical that matches your business.

Every Cintra deployment ships a tailored agent suite onto the ERP you already run. The vertical determines which six to ten go live in the first 60 days. The rest get layered in over the following quarters.

VERTICAL · 01

Specialty trade contractors

6 agents
→
VERTICAL · 02

Wholesale distribution

4 agents
→
VERTICAL · 03

Manufacturing

2 agents
→
VERTICAL · 04

Cross-cutting (all)

3 agents
→
VERTICAL · 01

Specialty trade contractors

Built for fire & life-safety, mechanical, electrical, HVAC, plumbing, and roofing contractors. Runs on whatever ERP your finance team uses today.

AGENT · 01

AP Ingestion & 3-Way Match

The problem. Your AP team opens hundreds of subcontractor and vendor invoices a week (PDFs, scans, embedded email attachments), keys them into the ERP, hunts for the matching PO, reconciles against work-in-place, and routes for approval. Half of them sit waiting. Days payable extends. Discounts get missed.

What the agent does
  • Monitors an AP inbox, OCRs every invoice attachment, and structures line items even from handwritten or low-quality scans.
  • Matches each invoice against open POs, subcontract commitments, and field-reported work-in-place by job and cost code.
  • GL-codes the line items using your historical posting patterns and the job's cost structure.
  • Routes exceptions only. Clean invoices post straight to your ERP for payment.
  • Surfaces likely duplicate invoices, three-way-match failures, and pricing variances before they're paid.
Where it sits
SageMicrosoft DynamicsNetSuiteEmail / docsProcore
Outcomes (typical)
AP headcount absorbed60–80%
Invoice cycle time9 days → 4 hrs
Duplicate payments↓ ~90%
AGENT · 02

Certified Payroll

The problem. Every prevailing-wage and Davis-Bacon job requires weekly WH-347 forms plus state-specific variants, union fringe calculations, and apprenticeship ratios. One specialist owns it. When they're out, billing on those jobs stops.

What the agent does
  • Reads time entries, job-cost data, and worker classification from your ERP or time system.
  • Applies the right wage decision, union scale, and fringe schedule per worker per job per week.
  • Generates federal WH-347s and the state equivalents (CA DIR, NY PW, IL CCEMS, etc.) in the required format.
  • Catches misclassification and ratio-violation risk before the report is filed.
  • Submits electronically where the agency supports it; produces clean PDFs where it doesn't.
Where it sits
SageMicrosoft DynamicsADP / PaylocityDIR / LCPtracker
Outcomes (typical)
FTE-hours / pay cycle↓ 1 FTE-week
Report defect rate↓ ~95%
Audit prep time↓ 80%
AGENT · 03

Change Order Extractor

The problem. Scope changes happen in emails, RFIs, field reports, and verbal conversations. By the time the PM gets around to logging them in the ERP, half the billing window is gone, and some never get logged at all. That's pure margin leakage.

What the agent does
  • Reads PM email threads, GC portal notifications (Procore, Autodesk, e-Builder), and uploaded field reports.
  • Identifies scope-change language, extracts the quantitative impact, and drafts a structured change order.
  • Posts the CO into your ERP with the cost-code and revenue impact already mapped.
  • Flags COs that are approved verbally but missing written acceptance; protects T&M billing.
  • Surfaces a weekly digest of "open scope" PMs need to chase to ledger.
Where it sits
SageMicrosoft DynamicsEmail / docsProcoreAutodesk BIM 360
Outcomes (typical)
Captured scope $↑ 2–6% rev
Billing leakage↓ ~70%
CO posting lag14 days → 1 day
AGENT · 04

COI & Lien-Waiver Tracker

The problem. A subcontractor's insurance lapses mid-job. A conditional lien waiver gets misplaced. The owner pulls the draw. Suddenly your AR aging spikes and finance is hunting paper across three jobsites.

What the agent does
  • Tracks every subcontractor's COI, W-9, business license, and bond by expiration date.
  • Auto-chases renewals starting 45 days before expiry. Sub-by-sub email cadence, no human in the loop unless escalated.
  • Issues and reconciles conditional and unconditional lien waivers by pay period and job.
  • Blocks payment release when documentation gaps create draw risk.
  • Produces an owner-ready compliance pack for every draw request.
Where it sits
SageMicrosoft DynamicsDocuSignProcore
Outcomes (typical)
Draw-stopping events↓ ~85%
DSO impact↓ 4–9 days
Compliance audit time↓ 70%
AGENT · 05

Pay-App Generator (G702 / G703)

The problem. AIA pay-app preparation is the second-most painful weekly ritual in construction finance. Different owners want different formats. Retainage rules differ by contract. Stored materials need separate treatment. Most of it lives in spreadsheets attached to email.

What the agent does
  • Pulls schedule of values, current-period work-in-place, and stored materials directly from your ERP.
  • Generates the G702/G703 (or owner-specific variants) per contract's retainage and billing terms.
  • Attaches the underlying COI, lien waivers, and CO support automatically.
  • Routes for PM review with one-click approve or red-line.
  • Tracks owner approval status and feeds AR aging back into the ledger.
Where it sits
SageMicrosoft DynamicsProcoreTexturaDocuSign
Outcomes (typical)
Billing cycle↓ 2–4 weeks
PM time / pay-app↓ ~75%
Owner rework cycles↓ ~60%
AGENT · 06

Close Copilot

The problem. Month-end close is a 10–14 day grind: accruals, WIP adjustments, intercompany matches, variance commentary written by hand. Your PE board wants the package on day 7.

What the agent does
  • Orchestrates the close checklist across entities and modules. Knows what's blocking what.
  • Runs WIP adjustments, accrual JEs, and intercompany eliminations against your defined policies.
  • Flags GL variances vs. prior period, budget, and forecast. Explains them in plain English with linked source transactions.
  • Drafts the CFO close package narrative: revenue, margin, cash, exceptions, asks.
  • Maintains an audit-grade record of every automated journal and the rule that produced it.
Where it sits
SageMicrosoft DynamicsNetSuiteFloQast / Workiva
Outcomes (typical)
Days to close↓ 5–7 days
Manual JE volume↓ ~70%
Audit prep time↓ 50%
VERTICAL · 02

Wholesale distribution

Built for PVF, electrical, fasteners, industrial supply, and MRO distributors. Runs on whatever distribution ERP your finance team uses today.

AGENT · 07

SPA & Rebate Reconciliation

The problem. Every distributor signs Special Pricing Agreements and rebate programs with 20–50 manufacturers. Between expired claims, missed tier thresholds, and unfiled ship-and-debit reconciliations, 1–3% of revenue silently leaks every year. For a $200M distributor that's $2M–$6M.

What the agent does
  • Ingests every SPA, rebate program, and ship-and-debit contract from supplier portals and email.
  • Reconciles claimable transactions against POS, sell-through, and invoice data every night.
  • Files claims into supplier portals on the agreed cadence, no human handoff.
  • Tracks tier thresholds and triggers warnings when a customer is on track to miss a rebate band.
  • Produces a CFO-grade monthly rebate-recovery report by manufacturer.
Where it sits
Distribution ERPsSageMicrosoft DynamicsSupplier portalsVendavo / Enable
Outcomes (typical)
Revenue recovered↑ 1–3%
EBITDA uplift, $200M co.~$2M / yr
Claim cycle time90 days → 7 days
AGENT · 08

Quote Response Copilot

The problem. Inside sales reps spend 40–60% of their time building quotes, looking up supplier pricing, customer history, freight, and substitutions. The fastest quote wins. Yours takes a day.

What the agent does
  • Reads incoming quote requests from email, EDI, and customer portals.
  • Drafts the quote using your supplier price files, contract pricing, and the customer's order history.
  • Suggests substitutes and upsells from your in-stock catalog.
  • Calculates freight and lead time from carrier integrations.
  • Routes to the rep for one-click send, or auto-sends below a configured value threshold.
Where it sits
Distribution ERPsMicrosoft DynamicsNetSuiteEDI / Email
Outcomes (typical)
Quote turnaround↓ ~70%
Quote-to-order rate↑ 15–25%
Rep capacity↑ 1.4×
AGENT · 09

Freight Claims Automation

The problem. Damaged shipments pile up. Filing claims with LTL carriers is a 30-step paperwork process. Most distributors write off two-thirds of recoverable freight because nobody has time to chase it.

What the agent does
  • Detects damaged-on-arrival shipments from receiving photos, BOLs, and proof-of-delivery flags.
  • Assembles the carrier-specific claim packet: invoice, weight ticket, photos, repair quotes.
  • Files into carrier portals (FedEx Freight, XPO, Old Dominion, Saia, etc.) and tracks status.
  • Auto-chases on the carrier's defined cadence, escalates aged claims.
  • Posts recovered amounts back to the GL with the correct GL coding.
Where it sits
Carrier portalsWMSYour ERP
Outcomes (typical)
Recovered freight $↑ 4–8×
Time per claim45 min → 0
Claims filed↑ ~10×
AGENT · 10

Inventory Replenishment Intelligence

The problem. Min/max in your ERP was set in 2017. You're sitting on $4M of dead stock in one branch and stocking out daily in another. Buyers don't have time to re-baseline by SKU by branch.

What the agent does
  • Forecasts demand at the SKU × branch level using sell-through and seasonality.
  • Suggests branch-to-branch transfers before you reorder.
  • Surfaces dead stock and proposes liquidation moves.
  • Recommends min/max adjustments quarterly and explains each one.
  • Files purchase orders against supplier lead times and freight optimization.
Where it sits
Distribution ERPsMicrosoft DynamicsNetSuiteWMS
Outcomes (typical)
Working capital freed10–18%
Stockout rate↓ ~50%
Buyer workload↓ ~40%
VERTICAL · 03

Manufacturing

Built for discrete, make-to-order, and contract manufacturers. Runs on whatever ERP your shop uses today.

AGENT · 11

MRP Exception Agent

The problem. MRP throws 600 exceptions a day. Buyers triage maybe 50. The rest become tomorrow's expedites, this month's variances, and next quarter's customer escalations.

What the agent does
  • Reads every MRP exception, classifies it by type (late supply, demand spike, BOM mismatch, vendor lead-time creep).
  • Drafts the action: expedite, transfer, substitute, defer. Routes to the right buyer.
  • Auto-executes low-risk, high-confidence actions; escalates real blockers.
  • Tracks exception root-causes over time to surface supplier or BOM-data issues.
  • Maintains a "what we did and why" log for the production manager.
Where it sits
Microsoft DynamicsSageNetSuiteMESSupplier EDI
Outcomes (typical)
Buyer noise↓ ~60%
Expedite cost↓ 25–40%
On-time delivery↑ 8–14 pts
AGENT · 12

Production Variance Explainer

The problem. The COO wants to know why margin slipped on the Smithco job. The cost accountant produces a variance report in three days. By then nobody cares.

What the agent does
  • Reconciles standard cost vs. actual at the work-order level, daily.
  • Decomposes variance into material price, material usage, labor rate, labor efficiency, and overhead absorption.
  • Writes the explanation in plain English with linked source data.
  • Flags repeating root causes for production-management review.
  • Feeds the close package with pre-explained variance commentary.
Where it sits
Microsoft DynamicsSageNetSuiteMES / Shop floor
Outcomes (typical)
Variance reporting lag3 days → same-day
Margin leakage caught↑ 30–50%
Close commentary time↓ ~80%
VERTICAL · 04

Cross-cutting agents

Universal finance and ops agents that ship with every Cintra deployment, regardless of vertical or ERP.

AGENT · 13

AR Collections Agent

The problem. Dunning is a chore nobody owns. Aging buckets balloon. The CFO finally hires a contractor to chase invoices at 90 days when they should have been chased at 30.

What the agent does
  • Watches AR aging in real time and drafts customer-specific dunning emails on a configured cadence.
  • Respects customer payment behavior: VIPs get gentler, chronic late payers get firmer.
  • Escalates to a human at defined dollar and aging thresholds with the full conversation context.
  • Reconciles short-pays against open credits and disputes.
  • Surfaces customer risk patterns to credit committee.
Where it sits
SageMicrosoft DynamicsNetSuiteHighRadiusBill.com
Outcomes (typical)
DSO↓ 8–14 days
Aging >60 days↓ ~50%
Collector capacity↑ 3×
AGENT · 14

Multi-Entity Consolidation

The problem. Five legal entities, four currencies, six chart-of-accounts variants. Consolidation runs in Excel for three days every month and the CFO doesn't trust the numbers.

What the agent does
  • Maintains a canonical chart of accounts and maps each entity's local GL to it.
  • Runs intercompany matching and elimination on a configured cadence.
  • Translates FX at the right rates per policy, with audit trail per JE.
  • Produces a same-day consolidated P&L, balance sheet, and cash flow at any point in the month.
  • Onboards a new entity (say, a fresh PE add-on) in days, not months.
Where it sits
SageMicrosoft DynamicsNetSuiteFloQast / Workiva
Outcomes (typical)
Consolidation time3 days → minutes
Entity onboarding8 weeks → 1 week
Trust in numbers(priceless)
AGENT · 15

M&A Onboarding Agent

The problem. Your PE sponsor closes an add-on. The acquired business has its own ERP and its own way of doing back office. You need consolidated visibility now, not six months from now. The integration plan calls for half a year of consulting before you can even close the books cleanly.

What the agent does
  • Maps the acquired business's chart of accounts to the platform's standard COA, without forcing an ERP swap.
  • Deploys the full Cintra agent suite (AP, AR, close copilot, multi-entity) into the acquired entity in four weeks.
  • Runs the first joint month-end close alongside the acquired team, on whatever ERP they're on today.
  • Surfaces platform-wide reporting on day one, even when entities sit on different systems.
  • Compounds: every add-on after the first reuses the same playbook, faster and cheaper.
Where it sits
SageMicrosoft DynamicsNetSuiteQuickBooksCustom / legacy
Outcomes (typical)
Add-on onboarding cost↓ ~70%
Time to platform reporting6 mo → 4 wks
ERP swaps required0
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